Wedding Planning


Planning

You’re engaged, the date has been set, possibly already contracted a venue and now you are bombarded with well to do tips from friends and relatives. All of a sudden everyone is a wedding planner. You are overwhelmed with Pinterest and Google ideas, what’s next?

With today’s time-starved lifestyle, couples are having a difficult time planning the day of their dreams and realizing the need for some help and that’s okay. 

Leave the planning up to our experienced inhouse planner Maquire Events and Co. Sloan Moss has years of experience under her belt and knows weddings and events inside and out.  She offers a variety of packages tailored to your event and can work a custom quote if you have special needs. 

Here's a few tips for you pulling together our expert opinions and what we have seen over the years of doing events.

Hire a Wedding Planner If...

  • You have the budget for it
  • You want the least possible amount of wedding-related stress
  • You have no free time because of a demanding job
  • You have no clue where to start when it comes to planning, and your organizational skills aren't the greatest
  • You have a very short time frame for planning
  • You're throwing a destination wedding and/or a wedding weekend involving multiple events
  • You're hosting your wedding in an unusual space (read: not a hotel, restaurant, or banquet hall).

What Does a Wedding Day of Coordinator Do?

A wedding day of coordinator is logistically focused, but on a shorter timeline than a full service planner. They usually begin helping you prepare a month before the wedding and function as the point person on the wedding day. They will confirm vendor contracts and create a day-of timeline, as well as make sure things like payments and guest counts are in order, but won't be involved in the earlier planning phases or keeping track of your budget. Coordinators make sure everything you've done up until they take over is in good shape. Hiring a coordinator to take over the month before your wedding gives them time to help alter any details and follow up on loose ends. Everything is in order, nothing is forgotten, and you're free to enjoy your wedding day!

Wedding Planner Partial or Full service Duties (some services may vary from planner to planner)

  • Provides vendor referrals and negotiate contracts; schedules and attends all vendor meetings
  • Creates detailed timelines and floor plans
  • Helps determine and manage your budget
  • Attends site tours and menu tastings
  • Brainstorms style ideas and coordinates design details
  • Coordinates hotel room blocks and transportation
  • Manages the rehearsal
  • Oversees everything on the wedding day (makes sure everyone adheres to the timeline, handles snags, manages vendors, and executes your vision on-site)

A Few Key Things To Keep In Mind

Book Ahead of Time - Whether you're hiring a day of coordinator or a full service planner, it's best to secure him or her as soon as you know your wedding date—even if he or she isn't getting involved until the month before. This can help you get the most for your money, as the good ones book up very early.

Consider the Cost - For the most part planning starts anywhere from $900 and up, depending on the planner's experience up to over $3000 but remember the saying “Pennywise Pound Foolish”- Don’t be caught in that. We have done many events and have a lot of contacts that we can guide you through getting your money’s worth. Someone that planned their own wedding doesn’t make them experienced to handle all aspects of your wedding and anyone charging less than $500 for day of coordination should be a red flag!

Vet Your Pros - There's no license or certification required to practice wedding planning and planning one or two events does not make you qualified to take on such a responsibility- while belonging to an organization like the Wedding Planners Institute of Canada (WPIC) is an indicator of experience, it's not the only one. Talent speaks for itself via photos on the planner's company website or blog. And, of course, as with all pros you might hire, always read reviews and politely ask for references from other vendors and couples.

If You're Going Without a Professional, Still Put Someone in Charge of Day-Of Tasks Someone—not you—needs to make sure the wedding day itself runs smoothly and that everything you've planned is executed properly. But what if a professional wedding planner is not in your budget? While most venue coordinators and catering managers are happy to handle basic on-site logistics and simple setups—like arranging escort cards on a table or placing menu cards on each plate—keep in mind that their allegiance ultimately is to their employer, not you (meaning they're making sure the food is served on time, not that the DJ is playing the right songs or that there are enough pens for the guest book).

It would be unfair to expect your vendors to handle tasks they weren't hired for, but it's helpful to tell them that you don't have a planner and won't be securing one. The best option is to ask a responsible, trusted friend to handle a few important tasks, like managing the timeline or handling any snags that arise with vendors, and then to thank the person with a gift card to a store he or she likes. However, you have to be really understanding that this is not the person's profession—don't expect everything to be perfect.

If you are looking to invest in a professional wedding planner to assist in running your day smoothly, let one of your Coordinators know so we can refer you to one of our partners. We do not take any referral cuts or commissions but simply want to provide a resource to you our client. We believe in long term relationships not a sale for a one day event. We have taken the time to meet with our planners, ensure that they have backup in case they get sick, that they value you as much as we do and that their reputation is just as important as ours.

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